Keep Your Data Safe with the 3-2-1 Backup Rule

We’ve all heard the old saying “Don’t put all your eggs in one basket.”  The unspoken part of that advice, of course, is that if you drop the basket, all of the eggs will break.  In the fast-moving world of business, you won’t be making any omelets from your broken eggs – you’ll be crying in your cereal.  Cloud storage services can help keep your precious data eggs safe and sound, ensuring you won’t lose time and money repeating work or even worse, having to shut down for a period of time.

So backing up your data is definitely important, and we recommend that anybody who cares about their data have at least some sort of backup plan in place.  We’re not going to take the route of this blog and invoke one of the biggest U.S. tragedies of all time, but we do think you should be at least a little bit frightened at the prospect of losing all of your data in some kind of catastrophic event.

The 3-2-1 Rule

Security standards in technology are changing all the time, but most experts in data storage services still recommend what’s known as the 3-2-1 Rule.  This rule, simply stated, is that you should have 3 copies of your data, on 2 different types of media, with 1 of them being offsite.  So, you have your “production” data, or the data on your computer or network that you use every day.  Then, you have a regular backup copy, usually made daily, on an external hard drive or other network external to your regular network.  Finally, you have one more copy, ideally also made daily, which is located offsite.

The reason to have this offsite backup is obvious – in case of physical damage like fire or flood, both of your local copies could be at risk.  Storing the data offsite is the only way to protect against data loss associated with physical damage to your premises.

The Cloud

Now when it comes to storing your data offsite, we’re not talking about an external hard drive at your friend Bob’s house.  We’re sure Bob is a standup guy, don’t get us wrong, it’s just that his house is susceptible to the same dangers as your business location – flood, fire, temperature fluctuation, possible humidity, and more.  So really, when you’re looking for the “1” in “3-2-1,” it’s a good idea to leverage cloud storage services to work for you.

While it’s not exactly true that “the Cloud is just someone else’s computer,” as a popular meme would have you believe, for the purposes of the 3-2-1 Rule we can look at it that way.  However, unlike most computers, Cloud copies are backed up regularly and there is almost no way to lose the data permanently.

Your Local Cloud Services Provider

Probably the easiest way to take advantage of cloud technology services is to hire a provider like CTS Telecom to set them up for you.  Many of these solutions come with their own software that make the backup process easy.  Once they are in place, running backups can be a simple automated process, ensuring that you’ll always have the “1” in 3-2-1.  And if you’re looking for an all-in-one solution, CTS also offers colocation, voice, internet, IT services, and data transport. We invite you to discover how CTS Telecom can take care of your business’s needs. To get started, contact us today.

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